PINNER & NORTHWOOD BUSINESS CLUB
Amended Rules (2014)
The organisation is called the Pinner & Northwood Business Club (the Club) and will be referred to as the PNBC as appropriate.
a) To build relationships between local businesses/professionals in order to encourage and promote business for the members and the local business community generally.
b) To help local charities and worthy causes.
c) To providing a voice for the local business community with local government, the police, business support agencies etc.
Open to all who have a business, had a business or are interested in undertaking business within Pinner and Northwood and the surrounding areas or others at the discretion of the Committee.
a) The right to vote at an Annual General Meeting (AGM) or an Extraordinary General Meeting (EGM) is limited to one vote per member.
b) A member entitled to vote may vote by adult proxy. No special proxy form will be required provided that the proxy holds, and on demand, shows to an Officer of the Club a written authority signed by the member. c) Voting will be by secret voting paper or ballot, or show of hands at the discretion of the Chairman.
Subscriptions are payable annually to the Treasurer commencing on the 1st January and are due by 31st January of that year. The Committee will determine the amount of the subscription. Any member from the previous year who has not paid in full for the new year by the 31st January will be deemed to have their membership lapsed for that year. Concessions may apply at the sole discretion of the Treasurer to be endorsed by the Chairman. Guest/Visitor fees will apply for ad-hoc visits for non-members where the Committee will again determine the amount.
6. RESIGNATION OF MEMBERS
Members may resign their membership by writing to the Secretary but no Subscriptions will not be refundable in whole or part.
The Officers of the Club shall be the Chairman, the Vice Chairman, the Secretary and the Treasurer.
The Club will be managed by a Committee consisting of the Officers and not less than two other members who will be appointed at the AGM. The Committee will have the power to co-opt additional members to serve until the next AGM. The Officers and other members of the Committee will give their services voluntarily. The AGM shall take place in March of each year.
9. COMMITTEE MEETINGS
The Committee will meet at no less than twice in every year and will convene an AGM in March each year. Four of the Committee will constitute a quorum, which must include at least two Officers.
The Officers and members will serve for one year but may stand for re-election. Nominations for Officers and members of the Committee, which should be proposed and seconded by a member in writing, should be received by the Secretary not less than 7 days before the AGM and must contain a statement that the nominee is aware of the nomination and is prepared to stand for election. In the absence of such nomination, oral nominations are receivable at the AGM at the discretion of the Chairman provided that such nominee is present at the meeting and confirm they are willing to stand.
The administration of the Club and its funds will be vested in the Committee. The funds will be used to support the objectives and for no other purpose unless approved at a general meeting of members.
a) The assets including monetary assets of the Club will be vested in the Officers and will be dealt with by them in accordance with these Rules and as the Committee shall, from time to time, direct by Resolution. b) The Officers will hold the said assets, subject to these Rules for and on behalf of the current members.
13. BANK AND BUILDING SOCIETY ACCOUNTS
The Committee has the power to open Bank and Building Society accounts in the name of the Club and to invest the Club's funds at its discretion without being liable for any loss. Cheques, payments and/or requests for the withdrawal of funds can be signed by any two Officers but only one is necessary.
14. NOTICE OF BUSINESS
Any member desirous of moving any Resolution at the AGM will give notice in writing to the Secretary not less than 14 days before the date of the meeting. Resolutions or proposals may be accepted from the floor for discussion at the discretion of the Chairman.
15. QUORUM AT GENERAL MEETINGS
Ten will constitute a quorum at either an AGM or an EGM.
16. EXTRAORDINARY GENERAL MEETING
a) The Committee may call an EGM not less than 14 days by giving written notice to all members.
b) Upon written request signed by at least 6 members requesting the Committee to do so, the Committee shall call an EGM subject to giving notice as set out in sub-clause (a) above
17. FINANCIAL YEAR
The financial year of the Club ends on the 31st December in each year to which date the accounts of the Club will be prepared.
18. REVIEW OF ACCOUNTS
Prior to the AGM, a member of the Club not being a member of the Committee, may be proposed by the Committee to review the accounts for the previous financial year if felt necessary. The accounts of the Club will be reviewed not less than 10 days before the AGM and the outcome of the review shall be reported to the AGM. If the member appointed to review the accounts is unable or unwilling to do so or his/her position becomes vacant during the year, the Committee will appoint a replacement.
19. INTERPRETATION OF RULES
The Committee will be the sole authority for the interpretation of these Rules and the decision of the Committee upon any question of interpretation will be final and binding on the members. Members will be bound by these Rules and Membership of the Club will constitute acceptance.
20. DISTRIBUTION OF ASSETS
If at any general meeting a Resolution for the liquidation and distribution of part or all of the assets of the Club be passed, by a two thirds majority of the Members voting, the Committee will then, or at a future date specified in the Resolution, proceed to realise the assets and discharge all liabilities. This will include any costs of dissolution as resolved at the meeting.
The funds remaining, if sufficient, will be divided and used to fully, or part-reimburse subscription fees to current members. Any residue of funds will be donated to local charities at the discretion of the Committee in accordance with the ethos of the Club.
The Officers of the Committee shall not be liable (otherwise than as members) for any loss suffered by the Club as a result of the discharge of their respective duties on its behalf except where such loss arise from dishonesty and they shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities incurred by them in the discharge of their respective duties.